MIDWEST POPULAR CULTURE ASSOCIATION/
MIDWEST AMERICAN CULTURE ASSOCIATION
ARTICLE I. The name of the association shall be the Midwest Popular Culture Association and Midwest American Culture Association.
ARTICLE II. The purpose of the Midwest Popular Culture Association and Midwest American Culture Association shall be to encourage and to assist in the study of popular culture and the cultures of the Americas: by bringing together the various intellectual disciplines, academic and nonacademic areas included, which may deal with the subject; by fostering interdisciplinary research endeavors; and by encouraging interested persons to study popular culture and to belong to the Association.
ARTICLE III. The activities of the Association shall be directed by an Executive Council, which shall be composed of the following officers: President; Vice President; Executive Secretary; Program Chairperson or Committee; Immediate Past President; Student/New Professional Representative; three members-at-large; Webmaster; Journal Editor; Marketing and Communication Chair; and Conference Coordinator. The Executive Council shall direct the activities of the MPCA/MACA between the annual meetings.
ARTICLE IV. The selection of officers and terms of office shall be as follows. The President shall serve a term of three years, at the end of which time he or she will become Immediate Past President. The Vice President/President-Elect shall be elected by the membership and shall serve a term of three years, at the end of which time he or she will become President. The Executive Secretary shall be elected by the Executive Council for a three-year term, which is renewable. The Program Chairperson or Committee shall be elected by the Executive Council for a three-year term, which is renewable. The Immediate Past-President shall serve a term of three years. Terms for members-at-large shall be two-year renewable terms, staggered in one-year increments. Terms for the Student/New Professional Representative shall be two years. The Student/ New Professional Representative and At-large members shall be elected by the membership. The Webmaster shall be elected by the Executive Council for a three-year term, which is renewable. The Conference Coordinator shall be elected by the Executive Council for a three-year term, which is renewable.
Three past executive board members (not currently holding office), selected by the executive council by the end of the calendar year. Members of the nominating committee may not be nominated for a position that year. The Executive Secretary of the Association shall be an ex officio member of the Committee, without vote. In the case where a member of the Nominating Committee is unavailable to serve, the other members of the committee may still commence work. All members of the organization including the nominating committee may suggest names to the nominating committee. Nominating Committee shall solicit these names beginning at the annual meeting and for the six months following the annual meeting. The Nominating Committee shall solicit statements from each suggested person and evaluate these statements. They will select from these individuals and compile the slate of candidates. This slate of candidate shall be assembled and presented to the Executive Secretary by May 15.
Election of officers by the Executive Council shall occur during our executive council meetings or by electronic mail. Election of officers by the membership shall occur at the annual conference by secret paper ballot. Provision shall be made for members to vote in advance by absentee ballot. In the case of a tie the Executive Council shall break the tie by way of secret ballot(s). In the case that no one is running in an election for a position that is voted on by the general membership or that someone resigns, the Executive Council may appoint someone to fill that vacant position for one year of the term or until the next annual conference; however, in this special circumstance, this position must be included in the election at the next annual conference to fill that vacant position.
Executive Council members are expected to attend all the annual conferences and the Executive Council meetings for the duration of their terms. In the case that an Executive Council member cannot attend a meeting, that individual must contact the President and Executive Secretary to have the absence approved by the board. In the case that a member is not fulfilling their duties, the board may vote to remove that member from their office by a unanimous vote of those present at an Executive Council Board Meeting at the annual conference where a majority of Executive Council members are present. An individual elected by the general membership can appeal to reverse the decision of the Executive Council by the support of two-thirds majority of those voting members present at the annual meeting.
The President will be expected to serve as chairperson of all Executive Council meetings and general membership meetings. If the President is not able to attend a meeting, the Vice President/President-Elect will chair the meeting. The Executive Secretary will be responsible for: ensuring that minutes are recorded for Executive Council meetings and general membership meetings; and coordinating all financial transactions and reports.
ARTICLE V. The voting members of the Association shall consist of all persons who have paid their annual dues. The amount of the dues and the registration fee for the annual meeting shall be determined by the Executive Council.
ARTICLE VI. Various committees shall be elected or appointed for specific assignments as the Executive Council deems appropriate.
ARTICLE VII. The Association shall hold an annual regional convention at a time and place to be designated by the Executive Council under the recommendation of the Conference Coordinator.
ARTICLE VIII. The Association shall publish information on its website and other public forums at such times as the Executive Council shall deem appropriate.
ARTICLE IX. A financial statement shall be issued annually by the Association in the annual meeting, and it shall be the responsibility of the Executive Secretary to provide the webmaster this annual statement to be posted on the website.
ARTICLE X. The Bylaws of the Association may be amended by a majority vote (of those voting) of Executive Council members at the annual meeting or by e-mail or by snail mail or by conference telephone call. Changes to the Bylaws will be reported in the minutes of the Executive Council, which will be posted on the MPCA/MACA website as soon as possible after the annual Executive Council meeting. Changes will also be reported in person at the next annual MPCA/MACA annual meeting following the changes. The membership at large may amend by a two-thirds majority of those voting by ballot.
ARTICLE XI. The Executive Council shall create, and on an annual basis review and revise as appropriate, the job descriptions of each of the association’s offices. The Executive Secretary shall provide each officer with the respective job description when the officers assume their duties.
[update after voted approval during October 2016 executive meeting]